Information on data protection during the hiring process and regarding the processing of your applicant data

We hereby inform you about the processing of your personal data by Labmix24 GmbH and your rights under data protection laws.

Who is responsible for data processing and who is the data protection officer?

Labmix24 GmbH is responsible for data processing.  Our contact details are:

Sales tax identification number according to § 27a of the sales tax law: DE293402275

The responsible body is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g. names, email addresses, etc.).

You can contact our data protection officer at:

Which data categories do we use and where do they come from?

The following data is collected as part of the application process:

• Personal information (first and last name, date of birth, address, school leaving certificate, if necessary health data e.g regarding severe disability)
• Contact information (telephone number, mobile phone number, fax number, email address)
• Information regarding training (school, vocational training, studies, doctorate, habilitation)
• Information regarding previous professional background, training and job references
• Information on other qualifications (e.g. language and PC skills)
• Application photo, if applicable

In the course of processing your application and communicating with you, we also save your application history, the status and assessment of your application, as well as our correspondence with you.

Your personal data was usually collected directly from you as part of the application process. We may also have received data from third parties (e.g. job placement agencies).

We also process personal data that we have legitimately obtained from publicly accessible sources (e.g. professional networks).

If there is a discrepancy in your application documents with regard to previous employment relationships or other legitimate interests, we may also process data that we obtain from previous employers, if applicable.

For what purposes and on what legal basis is data processed?

We process your personal data in compliance with the provisions of the EU General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) and all other relevant laws (e.g. BetrVG).

The data processing primarily serves to establish an employment relationship. The primary legal basis for this is Art. 6 Para. 1 b) GDPR in conjunction with Section 26 (1) sentence 1 of the BDSG.

In addition, collective agreements (group, general and company agreements as well as labor contracts) according to Art. 6 para. 1 b) in conjunction with Art. 88 Para. 1 GDPR in conjunction with Section 26 paragraph 4 BDSG and, if applicable, your separate consent in accordance with Art. 6 Paragraph 1 a), 7 GDPR in conjunction with Section 26, Paragraph 2 of the Federal Data Protection Act (BDSG) can be used as a data protection permission regulation.

If necessary, we also process your data on the basis of Art. 6 Para. 1 f) GDPR in order to safeguard our legitimate interests or those of third parties (e.g. authorities). This applies in particular when investigating criminal offenses (legal basis Section 26 (1) sentence 2 BDSG) or to refute any allegations of discrimination based on the AGG (German General Equality Law).

As far as special categories of personal data (in particular health data, e.g. regarding a severe disability) according to Art. 9 para. 1 GDPR are processed, this is used in the context of the application process exclusively to fulfill the obligations incumbent on us in accordance with Section 164 SGB IX.

Who will get your data?

Within our company, only those persons and positions (e.g. managing director, HR department, accounting, specialist area) who are responsible for the specific application process receive your personal data.

In addition, we can transmit your personal data to other recipients outside the company, insofar as this is necessary to fulfill legal obligations as an employer (e.g. legal representatives, authorities, courts).

What data protection rights can you assert as a data subject?

You can use the address above to request information about the data stored about you. In addition, under certain conditions you can request the correction or deletion of your data. You may also have the right to restrict the processing of your data and the right to receive the data you have provided in a structured, common and machine-readable format.

Right to object to the processing of personal data based on Art. 6 Para. 1 a) GDPR

If we process your data for one or more specific purposes based on your consent, you can revoke your consent at any time. We will then no longer process your personal data. Revoking your consent does not affect the legality of the processing carried out on the basis of your consent up to the point of revocation.

Right to object to the processing of personal data based on Art. 6 Paragraph 1 f) GDPR

If we process your data to safeguard legitimate interests, you can object to this processing for reasons that arise from your particular situation. We will then no longer process your personal data unless we can prove compelling, protected reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Where can you complain?

You have the option of contacting the above-mentioned data protection officer or a data protection supervisory authority with a complaint. The competent supervisory authority for data protection issues is the state data protection officer of the federal state in which our company is based. A list of data protection officers and their contact details can be found at the following link:

https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html

How long will your data be stored?

After completion of the procedure (sending a rejection), your personal data will be destroyed or deleted after 6 months in accordance with data protection regulations. Application documents will not be returned unless you send us a sufficiently stamped and addressed envelope with your application. Printed documents will be destroyed in compliance with data protection regulations. In the event that your application is successful, the above-mentioned personal data will be transferred to your personnel file.

Will your data be transferred to a third country?

We do not transmit any personal data to third parties outside of the European Union Economic Area (EEA).

To what extent do automated individual decisions or profiling measures take place?

We do not make use of purely automated processes - including profiling - to come to a decision about the establishment of an employment relationship.